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Materials and Equipment
- Computer equipped with at least word processing, graphics
and web design programs
·The computer is necessary to prepare and finalize all documents and
web pages, including typing, formatting, and inserting illustrations. It also
provides a simpler means of organizing project information, as opposed to
hard copies.
- Printer access for drafts, letters etc.
- Access to a scanner to insert illustrations
· This should ideally be accompanied by a photo editing program in
order to prepare photos exactly as desired. It is possible to do all scanning
for a particular book at once, after all illustrations have been completed.
- Dictaphone and/or a video-camera along with a camera
to record oral accounts
· For all research meetings an oral recording of the account will be
necessary. In many cases, particularly with accounts which require demonstration
or performance, it is desirable to have a video camera or a least a conventional
camera to take photos for the final book.
It is not absolutely necessary to own these items, but they need to be accessible
and ownership makes access distinctly easier. When the program does not own
these items it becomes necessary to schedule any work requiring these items
beforehand and to consider the costs of accessing this equipment. When debating
about whether or not to purchase equipment, it would be wise to consider the
long term costs of accessing the necessary equipment versus the one time cost
of purchase.
Budget Considerations
1) Salaries/Personnel
Costs
Individual salaries for permanent project employees, specifically the Director,
the Coordinator, and the Computer Technician
Salary for the Illustrator, which may be given
monthly or per illustration
One-time payments to resource people who provide
oral accounts. The extent or even necessity of such payments may vary greatly
from region to region according to cultural norms.
One-time payments to book editors, Project
Administrators, and translators, as well as costs for any seminars, meetings,
and independent work. These may include the cost of arranging group meetings
or transporting people to and from such meetings.
2) Printing Costs
· The cost for the final publishing of the books. The extent of this
cost will be directly proportional to the number of books printed. If printing
all the desired books at one time is financially infeasible, it is possible
to do more than one printing as funding becomes available.
3)Equipment
Computer
This is a one-time cost, although provisions should be made for maintenance
and upgrading. It is not absolutely necessary to purchase a machine - costs
can be minimized by word processing all documents at once on a rented machine
(i.e. those available at internet cafes), though provisions must still be
made for this cost.
Printer
This too is not absolutely necessary if books are printed by a publisher,
but can be useful for printing drafts, letters, and other project-related
documents.
Scanner
For inserting illustrations into the text. While it would be convenient, this
need not be purchased as long as access can be obtained elsewhere and provisions
are made for this cost.
Internet Service/Telephone Line
Internet service is essential for maintaining the project web site and corresponding
with foreign staff, partners, and potential donors. However, it is possible
to minimize this cost by using a local internet cafe to access the web.
Video Camera and Video Tapes
Because the video camera is used in the recording of pre-arranged performances
and demonstrations, it is possible to borrow a camera if the project can keep
the tapes recorded. Financial provisions should be made at least for tapes
and the cost to borrow a camera, if not to buy.
Dictaphone and Audio Tapes
Used in recording oral interviews and preserving records of collected stories,
a dictaphone is an essential item which will be used extremely frequently.
Moreover, tapes will need to be consulted frequently after recording. It is
necessary to purchase a Dictaphone and cassettes.
Camera and Film
Used to document the research process and to provide photographs for use in
texts and on the web page. While not absolutely essential, a camera is highly
desirable in order to provide photographs for texts and web pages and to visually
preserve the demonstrations that may accompany oral accounts.
Teaching Supplies
Often certain academic supplies needed for the trial classes will not be included
in school budgets and will thus have to be provided.
Paper
Crayons/Markers
Pencils/Pens
Additionally, a financial allowance should be made for meals and snacks during
these trials to reward the students for their participation.